Print Page ]To begin open Outlook  |
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| 1)From the menu bar, click on 'File' |
| 2)Highlight 'New' |
| 3)Select 'Folder...' from the list |
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| 4)Enter a folder name i.e. Junk Mail |
| 5)Make sure 'Mail Items' is selected (it should be the default) |
| 6)Click the [OK] button to continue |
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| 7)Click the [No] button to continue |
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| 8)From the menu bar, click on 'Tools' |
| 9)Select 'Rules Wizard...' from the drop list |
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| 10)Make sure you are creating the filter on the correct account |
| 11)Click the [New...] button |
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| 12)Put a bullet point in the 'Start from a blank rule' option |
| 13)Make sure 'Check messages when they arrive' is highlighted |
| 14)Click the [New] button |
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| 15)Scroll down until you see 'with specific words in the message header' |
| 16)Put a tick in the 'with specific words in the message header' checkbox |
| 17)Click the 'specific words' link |
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18)In the 'Specify a word or
phrase...' field type in
(Make sure that it is typed exactly as above, and there should also be one space after the colon) |
| 19)Click the [Add] button |
| 20)Click the [OK] button to continue |
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| 21)Click the [Next] button to continue |
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| 22)Put a tick in the 'move it to the specified folder' checkbox |
| 23)Click the 'specified' link |
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| 24)Expand the Inbox by clicking on the plus sign |
| 25)Highlight 'Junk Mail' |
| 26)Click the [OK] button to continue |
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| 27)Click the [Next] button to continue |
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| 28)Click the [Next] button to continue |
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| 29)Enter a filter name i.e. Spam |
| 30)Put a tick in the 'Run this rule now on messages already in the "Inbox"' checkbox (optional) |
| 31)Click the [Finish] button |
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| 32)Click the [OK] button |
Your mail filter should now be in place. You should find that any filtered junk mail has been filtered out into the "Junk Mail" folder.
The spam filter by default defines anything with a "spam score" of 4 or more as probably spam. You can personalise the filtering rules to be more or less restrictive by increasing or decreasing the number of asterisks after 'X-SpamDetect:'
For example, if you wanted to consider anything with a score of 3 or more to be spam, the rule would look like: 'X-SpamDetect: ***'. Decreasing the number of asterisks will result in classifying more e-mails as spam. You may need to check your spam folder more carefully for non-spam e-mails that might have been classified as spam. If you wanted to rate anything with a score of 8 or greater as spam, the rule would look like: 'X-SpamDetect: ********'. Increasing the number of asterisks may result in fewer filtered e-mails being classified as spam and more potential spam staying in your Inbox.